Hello Midwest HPNA Members!  

The Leadership Team for Midwest HPNA consists of several roles that are two year appointments. These roles are set for reappointment every two years. As such, we are putting out a call for Leadership Team Volunteers. Please review the following positions and consider if one of them may be a fit for you. Email us at midwesthpna@gmail.com to communicate your interest. Voting will occur in June and new officers will be instated in July 2022.

Deadline for name submission: May 25, 2022 at 11:59PM.

President

• Direct the activities of the Chapter, including appointment of non-elected standing committee chairs.
• Monitor the implementation of the Chapter goals, plans, objectives and overall budget.
• Advise the general membership and Chapter Executive Board of information from the National HPNA.
• Schedule and preside at a minimum of two (2) meetings of the Chapter Executive Board. Schedule and preside at a minimum of four (4) meetings of the general membership. At least one membership meeting must conduct the business of the Chapter.
• Coordinate completion, review and submission of the Annual Renewal of Chart Report according to procedures established by the National HPNA.
• Schedule and attend a transition meeting between the outgoing and incoming members of the Chapter Executive Board and standing committee chairs.
• Ensures that the records of the Chapter are maintained according to procedures established by the National HPNA.
• Serve as liaison between the Chapter Executive Board, National HPNA and district leaders.
• Perform other responsibilities designated by the Chapter Executive Board of the National HPNA.

President-Elect

• Consult with the President throughout term of office to provide for continuity and smooth transition of Chapter leadership.
• Assist the President with implementation of the Chapter goals, plans, objectives and overall budget.
• Learn the role and various duties of the President.
• Communicate with the Chapter’s Ad Hoc Committees.
• Assist in maintaining Chapter records, according to procedures established by the National HPNA.
• Perform other responsibilities designated by the Chapter Executive Board or the National HPNA.
• The President-Elect assumes the role of the President in the following situations: Absence of the President, inability of the President to act, resignation of the President, and/or expiration of the President’s term.

Secretary

• Provide for continuity of Chapter proceedings through record keeping and communication of the activities of the Chapter.
• Maintain all official Chapter records according to procedures established by the National HPNA. Records should include, but are not limited to, the following:
  • Chapter Charter, Chapter Standing Rules, Financial Reports.
  • Annual Renewal of Charter Reports
  • Minutes of all meetings of the Chapter Executive Board, Ad Hoc Committee meeting and general membership meetings.
  • Maintain a current roster of Chapter members.
• Notify the general membership and Chapter Executive Board of meeting dates, times and locations.
• Record/distribute minutes from meetings of the general membership and Chapter Executive Board.
• Distribute minutes of the Chapter Executive Board, Standing Committees, and general membership meetings as requested.
• Perform other responsibilities designated by the Chapter Executive Board or the National HPNA.

Treasurer

• Maintain Chapter financial records in compliance with the policies and procedures of the HPNA National Office.
• Supervise the financial transactions of the Chapter.
• Collect annual dues from Chapter members.
• Develop an annual Chapter budget, based on the goals and objectives of the Chapter as approved by the Chapter Executive Board.
• Prepare Treasurer’s Report for the Chapter President to sign and submit to HPNA by published dates.
• Prepare a Treasurer’s Report for the Chapter Executive Board and general membership meetings, upon request.
• Perform other responsibilities designated by the Chapter Executive Board or the National HPNA.

Membership Ad Hoc Committee

Purpose: Participate in strategies to recruit and retain membership in both the National HPNA and the Chapter.

Responsibilities:

• Maintain a current Chapter membership roster that includes, but is not limited to:
  • National HPNA membership number and membership expiration date.
  • Member demographic information
  • National membership level (eg. RN, student, LP/VN)
• Ensure currency of National HPNA membership as a criterion for membership in the Chapter.
• Ensure the at the records of the Membership Committee are maintained according to the procedures establish by the National HPNA.
• Submit a report on the current membership status of Chapter members.
• Implement a plan to assure that all members of the Chapter are current members of the National HPNA.

Nominating Ad Hoc Committee

Purpose: Conduct Chapter election via in-person mail or a secure on-line ballot to RN, student RN, senior RN members in accordance with the chapter standing rules and National HPNA bylaws.

Responsibilities:

• Develop a plan for conducting an annual Chapter election that includes:
  • Notification of the Chapter membership offices to be flled.
  • Solicitation of candidates
  • Production and distribution of in-person, mailed or secure online ballots with tracking of number of ballots sent and number of responses.
  • Evaluation of ballots and communication of election results.
  • Notify the National HPNA within two weeks of change of officers.
• Review all materials submitted for each candidate for office.
• Implement strategies to encourage members to vote in Chapter and National HPNA elections.
• Notify the National HPNA within two weeks of change of officers.
• Submit a report on the activities of the Nominating Ad Hoc Committee, upon request.

Please do not hesitate to contact us if you have any questions about the current positions. All members who hold membership at both the local and national levels will be eligible to vote.

Nicole Apprill